CHESTER LE STREET RMC
CHESTER-LE-STREET RMC
Club Constitution (issue 2) 12 February 2020
1 The club shall be called Chester-le Street Radio Model Club and will be affiliated to the
BMFA
2 The object of the club is to encourage the building and flying in a sensible manner of fixed
wing model aircraft, Helicopters and multirotors of all types
3 There IS no limit on membership, applications Should be made initially to the Treasurer
4 The club year should be from I January until 31 December
5 The officials shall consist of Chair, Vice Chair, Secretary, Treasurer, Area Representative and
Equipment Maintenance Official elected at the AGM,
6 The officials shall have the joint responsibility for the day to day running of the club
(a) With the agreement of three officials a sum of up to £100 may be spent on any one item without the prior approval of the Club at an ordinary meeting. Utilityexpenses - ego ground rent - grass cutting expenses - may be made. Any emergency
expenses must be reported to the next ordinary meeting for approval by the club.
(b) New members may be registered by the officials subject to approval by the club at the following ordinary meeting.
(c) Safety is the responsibility of all members and any persistent breaches of the codes of practise should be reported to an official for consideration by the club at the next ordinary meeting. These reports must be in writing and signed by the complainant(s).
(d) The club will have the power to suspend or ban a member for persistent or serious breach of the club constitution and codes of practice. Such action will be in accordance with the BMFA recommended procedures.
7 The AGM will be held in December in place of the club meeting. Any member may submit for inclusion an item for the AGM ,which must be with an official at least 3 weeks prior to the AGM items not included in the Agenda will not be discussed.
8 Subscription as set out at the AGM and are due on I January. Membership will lapse if subscriptions are more than 5 weeks in arrears. New members who join after the 31 st July will receive a credit note towards the following year's subscription.
9 The Treasurer shall record all financial transactions and make available an audited balance sheet each year. The financial year to be 1 December to 30 November. An auditor shall be nominated by the club at a meeting prior to the AGM.
10 Monthly club meetings will be held on the second Tuesday of each month at 8.00pm. The Secretary shall call all meetings and keep minutes. Minutes of all meetings shall be available to members. Minutes shall be signed by the Chair when approved as correct record of a
meeting. Agenda's - minutes of an AGM plus minutes from any EGM shall be circulated to all members prior to the next AGM. AGM minutes should be approved as a correct record at the next Ordinary club meeting.
II Decisions on all matters will be by a majority vote. All members present at a meeting will
have one vote. The Chair shall be responsible for conducting orderly meetings. He will have a
casting vote if necessary. Voting will be by a show of hands. However. a secret ballet must be
taken should any member request that this be done. Proxy and postal votes will not be
allowed. Amendments to the proposals must be voted upon first. Members may, through the
Chairman, ask a person to leave any meeting in the event of that person disrupting the meeting
12 A quorum shall consist of not less than 4 members
13 An EGM must be called within 5 weeks of a written request signed by ten members. Matters dealt with at an EGM will be strictly confined to the subject matter of the request.
14 Should the club dissolve, then the capital shall be donated to a charity nominated by the remaining members. The equipment shall be d donated to the BMFA.
15 The club shall keep a current account and if required a deposit, investment or savings account.
Each cheque must carry the signature of two officials. The Treasurer may keep a petty cash account
16 members must inform the secretaryin writing of change of address,phone or e-mail
17 Any approach by the media or outside agency must be referred to an official without comment.
18 Any member may propose another for life membership at an AGM. Full reasons for the proposal must be with the officials at least I to 10 weeks before an AGM for circulation to members. The club will vote on the proposal. Life members will have equal voting to other members.
19 This club has adopted the Child Welfare and Protection Policy of the BMFA in part, Parents and guardians must be aware that if they are not attending the flying site with their child they must ensure that a responsible adult/club member has assured the care of their children whilst
on club sites. In certain cases a guardian may be asked to remain with the child. The level of supervision is to be comensurate with the junior member's age, maturity, capability and level of experience.
20 The Club is responsible for maintenance of the grass strip, Volunteers who cut. the grass will be allowed to claim reasonable expenses.
21 Any alterations to this constitution can only be made at the AGM or a EGM called for the purpose. Any proposed alteration must be submitted to the Secretary in writing at least 14 days prior to the meeting and members notified of the proposal before the meeting.
Codes of Practice amendments may be proposed at any meeting providing that suitable notice of the proposal has been given to the members.
12 February 2020(issue 2)